Privacy Policy

Effective Date:

May 14, 2025

1. Information We Collect

We may collect the following types of information:

1.1 Personal Information

Parent/guardian names

Home address, phone number, and email

Emergency contacts

Authorized pick-up persons

1.2 Child Information

Full name, date of birth, gender

Health and immunization records

Allergies, dietary restrictions

Developmental milestones

Photos and videos (with consent)

1.3 Website or Digital Communication Data

IP address and browser type (if using our website)

Contact form submissions

Email communication records

2. How We Use Your Information

We use the information collected for purposes including, but not limited to:

Enrolling your child at Creative Scholars K-Prep Preschool

Providing safe, individualized care and instruction

Communicating important updates (closures, events, emergencies)

Complying with legal and licensing requirements

Sharing updates and progress reports (with consent)

3. Sharing of Information

We do not sell or rent your personal information to third parties. We may share data in the following circumstances:

With Medical Professionals: In the event of a medical emergency

With State Authorities: To comply with licensing or legal requirements

With Service Providers: For secure database and communication services (e.g., email providers, app-based parent communication tools), under strict confidentiality agreements

With Consent: For newsletters, photos, or promotional materials (only with prior written permission)

4. Consent and Parental Rights

You have the right to:

Access and review your child’s records

Correct any inaccuracies

Withdraw consent for use of photos or digital records

Request deletion of your information (where legally permitted)

5. Data Security

We take data security seriously. Measures include:

Secure digital systems with encryption

Restricted access to student files

Locked file cabinets for paper documents

Staff training in data privacy and confidentiality

6. Use of Photos and Videos

We may take photos and videos during classroom activities for internal use or parent updates.

These will only be used publicly (e.g., on our website or social media)

with written parental consent

7. Cookies and Website Use

Our website may use cookies to improve user experience.

These cookies collect non-identifying data such as browser type or session duration.

You can disable cookies through your browser settings.

8. Changes to This Privacy Policy

We may update this policy from time to time.

Any significant changes will be communicated via email or printed notices.

9. Contact Us

If you have any questions about this Privacy Policy or how your information is handled, please contact:

Creative Scholars K-Prep Preschool
Poughkeepsie, NY
📞
(845) 370-1810